11.0 LOGS, REPORTS, AND RECORD KEEPING
Proper record keeping and data management are essential in the implementation of this HASP. The forms associated with the record keeping and data management requirements must be completed in an accurate, timely fashion and filed with the appropriate entities. It is the responsibility of the CM to verify that the forms are properly completed. Completed forms will be kept and maintained by either the CHP or QA Officer, as appropriate. Subcontractors will also be responsible for keeping a copy of the forms pertaining to their activities.
A copy of all pertinent project H&S forms and logs are available in the project office trailer.
11.1 Daily Safety Log
The CHP or designee will maintain and complete a daily log for each day's work. The daily log will include each day's safety and health activities in sufficient detail for future reference as needed.
The following items will be recorded as applicable and maintained on-site by the QA Officer:
· Daily Report
· Daily safety and monthly meeting logs
· Employee/visitor sign-in logs
· Noise survey data
· Confined space entry permits
· Hot work permits
· Air monitoring/sampling instrumentation calibration data forms
· Air monitoring/sampling data forms
· Project safety inspections
· Contractor safety inspections
· Hazard Communication Program audits
· Warnings given related to safety infractions
· Activity Hazard Analyses
· Accident investigation reports
· OSHA 200 Log
· First Aid Log
· Personnel training and medical certificates.
All personnel will be required to log in and out of EZs and radiologically controlled areas. An entry sign-in log, maintained as part of the daily safety log, provides a project record of the following information for each shift's activities:
· Worker's name
· Work area
· Duties performed
· Level of protection
· Time in/time out.
A visitors sign-in log will be maintained in the project office and administration area. Visitors requesting access to regulated areas must have appropriate project approval, be medically qualified, and have the health and safety training prerequisites for hazardous waste site operations.
11.2 Safety Inspections/Audits
The Project's accident prevention program is centered around the following key procedures:
· Investigation, reporting, and review of all near misses, incidents, and accidents.
· Management reviews of all incident/accident reports, corrective action, and project safety concerns.
· Review of project, operations, and construction activities by safety and health professionals and supervisory personnel.
Safety reviews and inspections are conducted by all tiers of the management structure and are documented. A list of all corrective action items is required to be maintained showing the corrective action, responsible person, and the date action is to be completed. Follow-up inspections are conducted by safety and health personnel to verify that corrective actions or measures have been implemented.
Project supervisory personnel will also inspect site conditions and activities daily to identify changing conditions or potential hazards. Identified safety and occupational health deficiencies and suggested corrective measures will be brought to the attention of the CM.
11.3 Accident Investigation and Reporting
Project personnel are required to report all near misses, injuries, illnesses, and accidents to their immediate supervisor. The CHP shall immediately arrange appropriate medical care as required. Once immediate medical care for the injured personnel has been accomplished, the CHP shall complete and submit the appropriate report forms within 24 hours. The appropriate form(s) to be completed may include:
· Supervisors Employee Injury Report
· Vehicle Accident Report
· General Liability, Property Damage, and Loss Report
· USACE Accident Investigation Report ENG Form 3394.
All lost time injuries and property damage accidents (excluding on-the-road accidents) in which the property damage exceeds $2,000.00 will be reported within 24 hours of the accident/incident. An accident with the consequences of a fatal injury, three or more persons admitted to a hospital will be reported to the PM for proper notifications.
All near misses, injuries, illnesses, and accidents shall be immediately investigated by on-site management personnel. The CM and CHP will take the lead and investigate the conditions that led to the accident. They will document the following items during their investigation:
· Cause of the accident
· Site conditions that led to the accident
· Unsafe work practices that led ot the accident
· First aid requirements, if necessary
Corrective actions will be determined and be implemented to prevent the recurrence of the accident . The final report will be distributed as necessary and filed.
In the event that an accident results in an employee being sent to a doctor, a release will be obtained on the date of treatment stating either:
· Employee not fit for duty
· Employee fit for light duty
· Employee fit for duty.
A copy of this release must accompany the accident report. In addition to the requirement for maintaining a log of OSHA recordable injuries/illnesses, a separate log will be maintained for all first-aid treatments not otherwise recordable/reportable.
11.4 Radiological Records
Radiological records shall be retained per the requirements of the Radiation Protection Plan.
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